Bath Pickleball Club
Bath Pickleball Club Bylaws Effective 1 Sept 2021
The name of the corporation is Bath Pickleball Club. The Corporation number is 1314375-9.
Bath Pickleball Club (the Club) is a not-for-profit, non soliciting corporation, run by volunteers from their members. It is an adult organization as members and guests must be at least eighteen years of age.
The primary purpose of the Club is to promote friendship and camaraderie through the game of Pickleball. Our motto “fun... friends ... fitness.”
The Club runs an outdoor season through a lease with Loyalist Township for the courts at 217 Church St., Bath Ontario. The duration of this season is May through September weather permitting. The indoor season (approximately October to May) is through Loyalist Township where the Club helps to manage play at various venues that the Township provides. It is open to non members.
Benefits of membership include use of Club nets, balls, loaner paddles, organized play during Club hours, various social events, and discounts at participating retail outlets. Non-members must pay a drop-in-fee each day they wish to play during Club hours..
A financial report will be given to members at the AGM and a financial statement will be available upon request.
Interim financial reports must be made available to the Board of Directors on a quarterly basis.
Financial year end is October 31.
Expenses incurred by the Club must have a corresponding receipt. The Treasurer can authorize reimbursement up to $1000. Beyond that, a second authorization from the President or Vice President is required.
The Club's bank will be selected and the account managed by the Treasurer. A copy of the Banking Resolution letter is kept by the Treasurer. The account must be in the Club's name.
Neither a public accountant or an audit will be required as long as the Club maintains its status as a non-soliciting corporation and has less than $1,000,000 in total gross revenue.
If the Club ceases to operate and dissolves, all assets will be liquidated and distributed evenly among all members in good standing at the time of the dissolution unless otherwise directed by a simple majority of the members at a members meeting.
Members are expected to adhere to the Club's "Pickleball Rules of Safety and Etiquette" and all current Public Health Regulations and Guidelines. Members must also abide by the Club's "Code of Conduct".
Membership is only valid for the year (May through April) that it was purchased. Membership cannot be transferred.
Membership can be terminated at any time by either the member or the Club Executive Committee. There is no refund if the Club terminates membership with just cause. Rights of a member cease to exist on termination of membership.
There will be an Annual General Meeting (AGM) at a time and location of the board's choosing. The required quorum for the opening of the meeting is 10% of members. A written notification of the meeting must be sent to all members not less than ten days prior to the meeting.
Members may request a special meeting if not less than 5% of the members do so in writing.
Voting in meetings will be by a show of hands and a simple majority will carry. No absentee voting will be allowed.
Any and all disputes that arise within the membership are to be resolved internally or through binding third party arbitration.
Directors are volunteer positions. The number of Directors may vary, but must not be less than three or more than nine.
Directors may meet at a time and place of their choosing. A simple majority of Directors is required for a quorum.
Directors can appoint an Executive Committee (EC) and assign their responsibilities. The EC is responsible for the day-to-day running of the Club. Examples of EC assignments include president, vice-president, secretary, treasurer, equipment manager, special events and communications. There is no limit to the number of executives that serve on the EC.
Directors make, amend or repeal by-laws at any time, except those dealing with conditions of membership, transferability of membership, absentee voting by members, notice of meetings to members, and powers given to Directors. Those by-laws must be approved by a simple majority at a members meeting. All Director and EC positions must be filled by members of the Club.
A membership list must be maintained at all times by the EC
Minutes of Director meeting s and Membership meetings must be kept.
Intellectual property including but not limited to domain names, websites, website access, email lists, access to Club email system is the property of the Club.